Special Meeting - Implement Course of Action for Board of Trustees to be formally recogonised within the Constitution

MEETING CALLED BY SIMON MALONEY

Date: Tuesday 11th October2016

Time: 5.00pm – 5.30pm

Venue: Conference Room, DAFF Research Facility, 26-40 Delancey Street, Cleveland, QLD, 4163.

PURPOSE OF THE MEETING:

Lifetime Member, Simon Maloney has called a special meeting at the QAA’s 2016 AGM (06/09/2016), as per the requirements set out in the QAA’s Constitution, to implement a course of action for Board of Trustees formally recognised within the constitution.

The Board of Trustees roles will be defined by a Sub Committee formed by the Executive Committee with emphasis on these key roles –

1. To ensure the continued good and responsible governance of the Queensland Arboricultural Association Inc.
2. To uphold the constitution and to ensure that it remains current.
3. To uphold the Code of Conduct as per the constitution.
4. To provide/preserve any and all historical information and ‘corporate knowledge’ relating to the Queensland Arboricultural Association (QAA)
5. To have representation at all AGMs, and Special Meetings, to ensure the constitution is upheld at all times and to provide any advice as may be required
6. To act as an advisory group to the Executive Committee and QAA staff
7. In the event of not having enough committee members to vote, the executive committee can request voting support from the Board of Trustees to pass the motion so that the committee can move forward.
8. To hold a meeting either by conference call or a sit down meeting, at least two times per calendar year.

Board of Trustee Requirements:

A focus group/sub-committee will be appointed to finalise all details regarding appointment, operation and requirements of the Board of Trustees.

If you are unable to attend this Special Meeting but would still like to vote, please fill out a Proxy form to have another member vote on your behalf.

Proxy Form can be found here: [prettyfilelink size=”244 KB” src=”https://qaa.net.au/wp-content/uploads/2016/09/Proxy-Form_Special-Meeting_11102016.pdf” type=”pdf”]proxy-form_special-meeting_11102016[/prettyfilelink]

Any objections to this Special Meeting can be lodged through the QAA Office outlining the reasons. This must be lodged within the next 14 days. Please email admin@qaa.net.au

Simon Lonsdale, QAA President
on behalf of the Executive Committee